Effective Date: January 14, 2019
Last Updated: November 08, 2025

Dar Al Bayan Legal Translation & Documents Clearing we values your privacy and is committed to protecting the personal and sensitive information you provide while using our services and website. This Privacy Policy explains how we collect, use, store, share, and protect your information, your rights under applicable laws, and how you can contact us regarding your data.

This policy applies to all services offered by Dar Al Bayan, including certified legal translation, document clearing, PRO services, attestation, online notary support, business setup, visa processing, typing center services, and other corporate and personal services.

By using our website or services, you agree to the practices outlined in this Privacy Policy.

1. Information We Collect

We collect personal, sensitive, and technical information to provide high-quality services and comply with legal obligations. The information we collect includes:

1.1 Personal Information

– Full name, date of birth, nationality, gender

– Contact information: email addresses, phone numbers, WhatsApp numbers

– Emirates ID, passport number, and other government-issued identification documents

– Address, including residential and office addresses

1.2 Professional and Corporate Information

– Company name, trade license, commercial registration number

– Company documents, agreements, board resolutions, contracts, and corporate certificates

– Employee information for visa, PRO, and document clearing services

1.3 Sensitive Personal Information

– Personal documents requiring notarization or attestation

– Financial information, including bank details and payment data

– Medical records (if submitted for visa or attestation purposes)

– Any information classified as sensitive under UAE Data Protection Law

1.4 Technical Information

– IP address, browser type, device information

– Cookies, session data, and analytics tracking

– Data from online forms, chat applications, and uploaded documents

2. How We Collect Information

We collect information through multiple channels:

1. Website Forms – Contact forms, service inquiry forms, document submission forms.

2. Email & WhatsApp – Communications sent to our official email addresses or WhatsApp numbers.

3. In-Person or Client Meetings – Information provided for translation, document clearing, or PRO services.

4. Uploaded Documents – Legal, corporate, and personal documents submitted electronically.

5. Cookies and Tracking Technologies – To improve website performance and user experience.

6. Third-Party Sources – When necessary, from government authorities, business partners, or verification services.

3. How We Use Your Information

We use your personal and sensitive information for the following purposes:

1. Service Delivery – To provide certified legal translation, document clearing, PRO services, visa processing, attestation, online notarization, and related services.

2. Legal Compliance – To comply with UAE federal and local laws, regulations, and government requirements.

3. Communication – To respond to inquiries, provide updates, and communicate service-related information.

4. Payment and Billing – To process payments, manage invoices, and maintain transaction records.

5. Security and Fraud Prevention – To prevent unauthorized access, cyber threats, and fraudulent activity.

6. Service Improvement – To improve our services, website functionality, and user experience.

7. Marketing (with Consent) – To send promotional materials, offers, or newsletters if you have opted in.

4. Legal Basis for Processing

We process your information based on the following legal grounds:

1. Consent – When you voluntarily submit personal data for services.
2. Contractual Necessity – To fulfill the services you request or enter into agreements.
3. Legal Obligation – To comply with UAE laws, visa requirements, notary regulations, and government mandates.
4. Legitimate Interest – To ensure service quality, operational security, and business improvement.

5. Sharing Your Information

We may share your personal information in the following circumstances:

1. Government Authorities – Ministry of Justice (MOJ), Ministry of Foreign Affairs (MOFA), GDRFA, UAE embassies, and other regulatory bodies for attestation, notarization, and compliance purposes.

2. Service Providers – Third-party partners for payment processing, cloud storage, website analytics, or document verification.

3. Legal Obligations – If required by law, subpoena, court order, or government investigation.

4. Business Transfers – In the event of a merger, acquisition, or transfer of business assets.

We do not sell, rent, or trade your personal data to third parties for marketing purposes without your explicit consent.

6. Data Retention

Dar Al Bayan retains personal and sensitive data only as long as necessary for service delivery and legal compliance. Retention periods vary by document type and service:

– Legal translation and attestation documents: 5–7 years (as per UAE MOJ requirements)

– Corporate and PRO documents: 7 years

– Website and contact form data: 1–2 years unless extended for ongoing client engagement

– Payment and transaction data: 7 years (for accounting and legal obligations)

– Once the retention period expires, data is securely deleted or anonymized.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

1. Access – Request a copy of personal data we hold.

2. Correction – Update or correct inaccurate or incomplete data.

3. Erasure – Request deletion of personal data where legally permissible.

4. Restriction of Processing – Limit how we process your data.

5. Data Portability – Receive your data in a structured, commonly used format.

6. Objection – Object to processing for marketing or legitimate interest purposes.

7. Withdrawal of Consent – Revoke consent for specific data processing at any time.

To exercise your rights, contact us at:
Email: info@daralbayantranslation.com / daralbayan.translation@gmail.com
Phone: +971563502627 / +971562025071 / +971555655139

We will respond in accordance with applicable UAE and international data protection laws.

8. Security of Information

Dar Al Bayan implements robust technical, administrative, and physical safeguards to protect your data, including:

– Secure servers with encryption

– Encrypted transmission via HTTPS

– Restricted access to authorized personnel only

– Regular security audits and system monitoring

– Secure cloud storage for uploaded documents

– Strong internal policies for staff handling sensitive legal documents

While we take all reasonable measures, no system is completely secure, and we cannot guarantee absolute security of your data.

9. Confidentiality for Legal Documents

As a provider of certified legal translation, document clearing, and notary support:

– All client documents are treated as strictly confidential.

– We comply with UAE MOJ, MOFA, GDRFA, and embassy regulations for document handling.

– Only authorized personnel access documents for processing.

– We do not disclose content without explicit consent except as required by law.

– Electronic and physical records are securely stored and destroyed after the retention period.

10. Cookies and Tracking

Our website uses cookies and tracking technologies for:

– Enhancing website functionality and user experience

– Analytics to improve service delivery

– Marketing optimization (with user consent)

You can manage cookies via your browser settings. Disabling cookies may affect some website features.

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for their privacy practices. Users are encouraged to review the privacy policies of third-party websites before providing personal data.

12. Children’s Privacy

Dar Al Bayan services are not intended for children under 18 years. We do not knowingly collect personal information from minors. If a parent or guardian believes we have collected such data, they can contact us for removal.

13. International Data Transfers

Some services may require the transfer of personal or corporate information outside the UAE. We ensure such transfers comply with UAE data protection laws and, where applicable, international regulations, using:

– Adequate contractual safeguards

– Encryption and secure channels

– Monitoring of third-party recipients

14. Data Breach Notification

In the unlikely event of a data breach:

– We will notify affected individuals promptly

– We will report the breach to UAE authorities where required

– Corrective measures will be taken to prevent future breaches

15. Updates to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes in our services, legal requirements, or technology. Updated policies will be posted on our website with the “Last Updated” date.

We encourage clients to review this policy regularly to stay informed about how we handle personal data.

16. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or your data rights, contact us:

Dar Al Bayan Legal Translation & Documents Clearing
Address: Office (209), Level 2, Commercial Bank of Dubai Building near Sharaf DG MS- Exit 1, Al Mankhool St., Dubai- UAE
Website: https://daralbayantranslation.com
Phone / WhatsApp: +971563502627 / +971562025071 / +971555655139
Email: info@daralbayantranslation.com / daralbayan.translation@gmail.com

17. Services Covered in this Privacy Policy

This Privacy Policy applies to all services offered by Dar Al Bayan:

– Certified Legal Translation (Arabic ↔ English)

– MOJ / Government-approved Translation

– Document Clearing Services

– Attestation Services (MOFA, Embassies)

– PRO Services

– Online Notary Support

– Business Setup & Corporate Services

– Family Visa Processing & Typing Center Services

– Emirates ID, Medical Test & Visa Support

– Corporate Licensing & Documentation

All services ensure confidentiality, secure data handling, and compliance with UAE regulations.

18. Legal Compliance & Governing Law

– This Privacy Policy is governed by UAE Federal Law No. 45 of 2021 on Personal Data Protection (PDPL) and applicable local regulations.

– Where applicable, international data protection regulations (e.g., GDPR) are observed for clients outside UAE.

– Any disputes arising under this policy will be resolved under the jurisdiction of Dubai, UAE.

19. Consent

By using Dar Al Bayan services or submitting any personal or sensitive data, you consent to the collection, processing, storage, and transfer of your information as described in this Privacy Policy.

Consent can be withdrawn at any time, without affecting services already provided, by contacting our data protection team at the email addresses above.

20. Your Responsibility

Clients must provide accurate, complete, and lawful information while using our services. Misrepresentation or submission of fraudulent documents may result in refusal of services or legal action.

21. Data Protection Officer (DPO)

Dar Al Bayan has appointed a Data Protection Officer to oversee compliance and respond to data protection inquiries:

Email: info@daralbayantranslation.com
Phone: +971563502627

22. Complaint Procedure

If you have a concern regarding the processing of your data:

1. Contact us directly via email or phone

2. Provide details of the complaint

3. We will investigate and respond promptly, in accordance with UAE data protection laws

If unresolved, you may escalate the complaint to the UAE Data Office (TDA) or other relevant authorities.

Conclusion:
Dar Al Bayan Legal Translation & Documents Clearing is fully committed to protecting your privacy, safeguarding your personal and sensitive data, and complying with all UAE and international regulations. We ensure transparency, security, and confidentiality in all interactions with our clients, providing peace of mind for both personal and corporate services.